Corporate accounts
Corporate black car, run as an account
Business travel spend is heading for a record $1.71 trillion in 2026 while trip counts barely grow, which means each trip matters more. A corporate account replaces the app lottery with a supplier who knows your travellers, your policy and your cost centres.
Why an account
The travel manager's version of a black car service
A company that books thirty cars a month on personal cards has thirty expense claims, thirty unknown drivers and no idea, at month end, who travelled where. The same thirty trips on an account are one statement, one supplier under one agreement, and a set of chauffeurs who know that the CFO reads in the car and the head of sales takes calls in it.
The GBTA's 2026 forecast makes the point another way: spending is up 7.2 percent, trips are up 1.3 percent. Companies are travelling less and expecting more of each trip. Ground transport is where the day most often goes wrong, and the account is how it stops going wrong.
Included on every account
What the account desk does
Traveller profiles
Vehicle preference, seat position, temperature, radio, silence, the terminal they usually use and the mobile number the chauffeur should text. Set once, applied every time.
Cost-centre coding
Every booking carries a cost centre, a project code or a purchase-order number if you use them. The statement groups by whichever you choose.
Monthly statement
A PDF and a CSV by date, traveller, route, vehicle and fare, with gratuity and tolls inside the figures. Built to drop into Concur, Expensify or a spreadsheet without editing.
A named coordinator
One person who knows the account, reachable on a direct line, who plans the roadshow week rather than answering one booking at a time.
Duty-of-care reporting
Where every traveller is, who is driving them and when they arrived, available to the travel manager on request and exported for the security team when they ask.
Rates set on volume
Negotiated fares for the routes you use most and a flat hourly rate for the rest, reviewed quarterly against the actual volume rather than a forecast.
Corporate journeys
The five bookings an account makes most
Airport
The executive arrival
Pearson or Billy Bishop to the office or the hotel, flight-tracked, met in arrivals, with the meeting brief already on the back seat if the assistant sent it.
Roadshow
The meeting circuit
Six meetings across the city in a day, planned backwards from the last one. An Escalade for the team, a chauffeur who knows the loading zones, and a coordinator moving the schedule when a meeting overruns.
Visiting clients
The guest you want impressed
A client flown in for a pitch is met by a chauffeur who greets in your company's name and takes them to dinner without an app in sight. Booked on the account, invisible to the guest.
Board week
The retained car
A director in town for five days gets one chauffeur and one S-Class for the week, on a daily rate. The chauffeur learns the week by Tuesday.
Events
The conference movement
Delegates between Pearson, the hotel and the Metro Toronto Convention Centre in Sprinters on a loop, with speaker cars dispatched from the same board.
Security-aware
The executive who travels with a detail
Unmarked vehicles, vetted chauffeurs, routing agreed with your protection team and no passenger names on any board.
Open an account
Two working days from this form to a live account
Tell us roughly how many trips a month, which airports and which cities. A coordinator replies with the account terms, a rate sheet for your usual routes and the profile form for your travellers. Approved accounts are invoiced monthly on thirty-day terms; new accounts start on card billing while credit is set up.
Livery accounts for hotels, agencies and planners use the same form; choose the option in the list.
Sources
The figures on this page
- GBTA Business Travel Index, August 2026$1.71 trillion spend, 1.84 billion trips, 7.2% and 1.3% growth.
- Business Travel News, 2026 chauffeured surveyCorporate buyers rated chauffeured service 4.09 of 5, up from 3.80.
- Global Business Travel AssociationDuty-of-care standards the reporting is built around.